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Docuflo Records Management System (RMS) is a web-based system to control the creation, organization, use, retention, disposal and selective preservation of records. It addresses the life cycle of records: Creation, Maintain/Use and Disposition. Docuflo Records Management Solution (RMS) adds records management functionality to the Docuflo Enterprise Content Management System and is designed to identify and track physical records which are stored in a designated location. Records Management is the practice of identifying, classifying, archiving, preserving and destroying records. |
| BENEFITS |
• Quick and easy information retrieval
• Efficient use of office space and equipment
• Protection and preservation of permanent, confidential and vital records
• Proper documentation of the disposition of records for audits, investigations, or lawsuits and economic
use of capital |
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FEATURES |
| General |
• Capturing, classifying, storing, editing, circulating, searching and retrieving
records related to active and inactive documents
• Supports tangible object and digital information records and barcode scanner
• Creation of metadata attributes for the records
• Create, approve and enforce records policies
• Supports request/return of records
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| Archival Management |
• Identify existing and newly created records, classify the records and then
store the records to the respective archive location |
| Records Tracking |
• Manage and coordinate the access and circulation of records within and
outside the organization
• Tracks requested/moved/borrowed and overdue records
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| Document Requests |
• User can check availability of document and request for online
• Registry officer can process the request online
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| Security |
• Prevents or allows access to records according to the user’s security
access level |
| Retention Management |
• Consistent retention policies across physical, electronic and e-mail records
• Create and manage time, policies and rules definition for the retention
schedule centrally
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| Disposal Management |
• Records managers are able to review the list of records, scheduled for
disposal and provide the approval before the record disposal
can be performed
• Export metadata information out of the system prior to the disposal for
the record
SEARCHING CAPABILITIES
• Powerful search capability, which is able to locate the records fast using the
following search methods: Metadata, Simple, Advance, Wild Card, Boolean
and Range Search.
REPORTS
• Generate reports to provide critical information ranging from overdue,
movement, location and so on
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