Output Management System
A Better Way To Stakeholder Communication
In today’s technically advanced, fast-paced and even mobile work environments, there are many businesses who are still using the traditional way of document output, which is printing. Many times, the importance of upgrading the existing method of output is being overlooked as expediency and convenience take precedence over looking at ways to save time and reduce costs from the organizational perspective. Just because an organization is getting the job done doesn’t necessarily mean it is being done as efficiently as it could be.
Very few organizations stop to consider the ongoing expense associated with document creation, delivery, storage, usage, and disposal, or simply put, document output management. However, leading analysts estimate that businesses spend between 1-3 percent of their revenues on document output. If examined carefully, the existing inefficient and unmanaged output processes can represent a huge financial burden – as well as a large untapped source of savings.
Output Management System (OMS) focuses on the automation and centralized management of documents distributed throughout an enterprise and achieves cost reduction largely by providing digital channels (e.g. email, portals) to distribute documents, in place of printing. OMS also help reduce the administrative problems and costs of printing, storing, and distributing large quantities of hardcopy reports, thus pushing the organisation further towards achieving a paperless environment.
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Commonly at work, there’s always a tonne of things going on at once. It seems like every little detail is