Report Distribution Solution

Regular reports are vital for the monitoring and control of business conditions. But in many cases, the production of daily, weekly, monthly, and annual reports puts additional demands on administrators and employees. With so much business travel and work done out in the field, report accessibly and deliverability can also be an issue.

Among the key challenges that our Report Distribution Solution (RDS) aims to solve are:

• Reports generated are only accessible from the respective core production systems
• Older reports (days or weeks older) are output onto file servers and stored in silos
• The file servers where important reports are kept do not provide sufficient security and confidentiality such as encryption, read-only copies, multiuser access and access rights control
• Current report distribution method does not allow selected pages to be downloaded as needed and output to PDF with password protection for sending to intended recipients
• Limited retention period for reports at the application servers
• Multi-period consolidation capabilities
• Statutory compliance concerns
• Core application server and office server are subject to restricted access from the outside, making remote access difficult
• Lack of audit trail on user activity, thus unable to track who has accessed these reports and at what time
• Reports circulated via email faces confidentiality breach and cyber security risk of this report being forwarded to many recipients outside the organization without the author’s knowledge and approval, saved multiple times in some staffs’ PCs, content being edited due to lack of encryption, among others.